[Executive Assistant] Leading Global Investment

The client is expanding their business in Japan and looking for a new Executive Assistant position to provide administrative and organizational support.
Client Details
The company is a prominent global investment firm specializing in real estate and hospitality. With a strong track record of successful investments and a strategic approach, the company identifies and capitalizes on lucrative opportunities in the market, creating value and delivering exceptional returns to its investors.
Description
* Efficiently manage multiple executive calendars, ensuring all appointments and meetings are accurately scheduled.
* Provide professional telephone support, handling calls with courtesy and professionalism, taking messages or addressing inquiries as needed.
* Coordinate comprehensive travel arrangements, both domestic and international, including flights, accommodations, car rentals, and car services.
* Offer general administrative assistance, including document creation, editing, and maintenance of various files, spreadsheets, and presentations.
* Organize internal and external meetings, handling room reservations, equipment setup, catering, and preparation of meeting materials such as presentations, agendas, and necessary documents.
* Follow up on action items resulting from meetings as directed, ensuring timely completion.
* Manage department supply and stationery requests, including letterhead, envelopes, business cards, and office supplies.
* Distribute daily mail to the appropriate team members.
* Undertake ad-hoc assignments as requested, demonstrating flexibility and adaptability.
Profile
* Experience in Executive Assistant, administrative support to executive levels
* Real estate-related experience is strongly preferred
* Excellent verbal and writing communication in both English and Japanese (native level)
* Strong computer skills - Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint
* Ability to work in fast-paced environment and visit office frequently
* Detail oriented with strong sense of confidentiality
Job Offer
* International workplace
* Growing business in Japan
* Attractive benefit package
* Communicate with overseas offices
To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Linh Nguyen on +813 6832 8697.